PTA Meeting Minutes: 5/7/24

Meeting Called to Order at 7:02 PM (recorded) 

WELCOME

• Core Values 
• Approval of April PTA Meeting minutes 
• Jess Templeton motioned to approve the minutes, Courtney seconded the motion
• Approved, no objections or abstentions

APPRECIATIONS

• Move-a-thon – huge thanks for a big draw, hype videos 29K (shout out to communications, Anjean, Ashley helping with volunteer sign ups, Ms. Monica and Rebecca for helping with logistics) 
• Budget Committee (Renee, Ashley, Kate, Annika, Michelle) 
• EDI Committee Staff Appreciation Week (Emily and Kathleen)

NOMINATING COMMITTEE 

2024-45 Slate of Executive Officers 

• Kate Scher will be co-president (need co-president) – Kate does a lot of lifting with comm
• Renee VP 
• Secretaries – Melissa and Emily 
• Treasurer – Michelle will be assistant 
• Communications – Meg will continue 
• EDI co-chair needed

Vote: Motion to approve the executive officers (I missed who this was), Courtney seconded the motion 

Results: Approved, no objections or abstentions 

TREASURER’S REPORT (MICHELLE NEMETH) 

Financials 

• 262K bank Balance end of april 
• Main income annual 3700 
• Main expenses about 1200 finishing gaga ball and party for annual give 

Committee – 5 people, 4 hours, line items on budget 

• Prior to meeting, Michelle asked line item owners about this and next year
• Majority of line items stayed about the same 
• Some went up, some went down 

Highlights 

• Income – biggest numbers were what do we expect for the fundraisers (annual give, spring fling and move-a-thon)? 
  • Spring fling 75K 
  • Move-a-thon 20K 
  • Annual Give a bit of a question mark, but we know we have to go up a bit more to support staffing grant and math agency – around 130K 
  • New line item for programs (a bit extra) 
• Expenses – 
  • Next year we’re planning to pay for an accountant 4650 for accountant and quickbooks $1100 
  • Line item 4800 Taxes 
  • Line item 7750 Wild Cats Read increased for “Book Break” – has a different author come online every month. Plus some $500 to $1800 
  • Whittier support grant, similar to last year (includes 4th quarter from this year) 
  • Math Agency 
  • Fragile families, item 7150 
  • Massive Monkeys 
  • Author Visits 
  • There’s a number of items that are zeroed out 

Bottom Line – assuming we follow this budget, our net income puts us at around -22K. Last year we thought we’d be at -24K and we were positive 70K. End of year bank should be at around 230K, so we may have to dip into this a bit. 

Budget Proposal 

Vote: Ashley motioned to approve the proposed budget, Jess seconded the motion 

Results: Approved, no objections or abstentions 

TIMELY CHAIR UPDATES

 Spring Fling 

• 195 tickets sold so far 
• Friday, catalog will be available 
• Art preview Friday 
• Next week huge communications push – thank you, Meg and Sarah for reaching out
• Volunteers needed, gaps for clean-up etc. 
• Push for tickets 
• People need a bid number 

EDI Committee 

■ Drag Queen Story Time

Hospitality 

• Showering staff with love and attention – flowers, barking dog lunch, smoothie bar, custom tumblers, donuts, dress like your teacher 
• Celebrating 5th graders 
• Microwave broke, Michell helped coordinate replacing it 

Membership 

• No membership updates, end of school year 
• Memberplanet platform changing to Giftbags Jun 30, 2024 migrated over. More user friendly, similar to Konstella. Lots of capabilities for coordinating volunteers, spirit gear sales, etc. 
• Look out for renewal notification in July or August 

Outreach (Emily Schweiger) 

• New kindercat June 12, 5-6p – going to have a question table 
• Popsicles 
• Pizza party 

Jess – Golden Acorn 

• If anyone has nominations email Jess 

PRESIDENT’S UPDATES

• Transitions 
• Job Descriptions – will share out document 
• Trainings

VOLUNTEER OPPORTUNITIES

• Spring Fling day/night of help 
• Kinder welcome event

Meeting Adjourned 8:04 pm