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PTA Meeting Minutes: 8/23/23

Whittier PTA Board Meeting
August 23, 2023
6:30pm @ Courtney Sievers Home

BOARD MEMBERS IN ATTENDANCE

  • Renee Hartnett – Co-President
  • Courtney Sievers – Co-President
  • Jess Templeton – Vice President
  • Michelle Nemeth – Treasurer
  • Melissa Ivancevich – Co-Secretary
  • Kiana Swearingen – Equity, Diversity & Inclusion Chair
  • Leah Lansberry Austin – Volunteer Chair (Combine with Membership)
  • Anjean Vanden Bosch – Volunteer Chair (Combine with Membership)
  • Emily Schweiger – Family and Community Engagement – Outreach Chair
  • Laura Zingg, Jen Foreman – Programs Chair
  • Leah Lansberry Austin, Anjean Vanden Bosch – Membership Chair (Combine with Volunteer)
  • Emily Grosse – Hospitality Co-Chairs
  • Members at Large – N/A

NON-BOARD MEMBERS IN ATTENDANCE

  • David Peabody – Move-a-thon
  • Laura Zingg – Student Directory
  • Jess Twarzik, – Fall Festival Chair (shared with Melissa Ivancevich and Laura Zingg)
  • Sara Lukas – Room Parent Coordinator

COMMUNITY MEMBERS IN ATTENDANCE – N/A

Meeting Called to Order / Land Acknowledgment at 6:36 PM

INTRODUCTIONS & GOALS

  • Around the group introductions and sharing of goals for the year

PRESIDENT UPDATES

  • Appreciations for summertime work:
    • Financial Review Team – Michelle Nemeth, Tyler, Emily Robertson, Jeannie, Megan
    • Kindergarten t-shirts – Emily Schweiger
    • Popsicle Playdates – Jess Twardzik, Sara Lukas, Emily Schweiger
    • Back to Business – Julie Osborn, Lana
  • President’s goals
    • Monthly meetings
      • Fun, efficient, and accessible
      • Planned meeting format: 1 hour – handle business first half, time with Cindy
        second half
        • Discussion on how to how more involvement from PTA members/public
          not on the board
      • Meeting prep:
        • President’s will send the agenda the Tuesday prior to the next meeting
        • Ask for board to send updates to the Presidents by the Friday before the next
          meeting
        • President’s will send pre-read materials the day before, ask the board to
          pre-read prior to the meeting
        • Theme for the year – year to shine/shine bright
        • Working Agreements (see agenda for details)
        • Intent to kick off annual give at the Open House on 9/14

PROGRAMS UPDATE

  • All programs lined up for the fall – will start in October
  • Working with comms to get message out

TREASURER UPDATE

  • Balance update: $242,000 in bank account
  • Annual give ask will be $80k (~$227/child)
  • Move-a-thon goal is $15k
  • Spring Fling goal will be $60k
  • Should establish long-term financial goals


NOM COM UPDATE: N/A

EVENTS CHAIR: N/A

OUTREACH CHAIR

  • Grade Level Mixers – likely the week of 9/18, likely will be at Chuck’s Hop Shop
  • A grade level each night

FINAL WORD FROM THE PRESIDENT: N/A

Meeting Adjourned 8:11 pm