Day: January 21, 2025

• BOARD MEMBERS / CHAIRS IN ATTENDANCE
• Kate Lindsay Scher – Co-President 
• Allie DeLong Thomas – Co-President 
• Renee Hartnett – Vice President / Spirit Gear  
• Emily Robertson – Co-Secretary 
• Michelle Nemeth – Treasurer 
• Meg Herscher – Communications Chair 
• Ashley Schiavone – Fundraising Co-Chair 
• Kathleen Donahoe – Hospitality Co-Chair 
• Meg Pietz – Events Chair 
• Emily Schweiger – Family and Community Engagement
• Outreach Chair Laura Zingg – Programs Co-Chair; Student Directory 
• Jen Foreman – Programs Co-Chair 
• Jon Overman – Legislative Representative 
• Anjean Vanden Bosch – Membership Chair 
• Kristin Laughlin – Volunteer Coordinator 
• Kiana Swearingen – Equity, Diversity & Inclusion Co-Chair 
• Jill Muscatel – Equity, Diversity & Inclusion (EDI) Co-Chair 
• Megan Wildenradt – Website Editor 
• John Shaw – Tech Support 
• Brie Gardner – Back To Business Co-Chair 
• Anika Anand – Yearbook Co-Chair 
• Jared Cortese – Fall Festival Chair 
• David Peabody – Move-a-thon 
• Elan Simonson – Spring Fling Chair 
• Nicole Kaczmarek – Member at Large 
  
  

COMMUNITY MEMBERS IN ATTENDANCE

• Principal Watters 
• Melissa Caviezel 
• Mary Ann Rozance 
• Haydee Wise-Pinson
• Ashley Sullivan 
• Brianna Mercker 
• Rachel Wold 
• Brian Wold 
• Katie Stiver 

Meeting Called to Order at 7:06 PM 

WELCOME

Agenda (transition from meeting with Director Clark) 

• Link to Agenda 
• Link to Meeting Presentation

Belonging Practice 

PRESIDENT UPDATES

• Goals and Meetings Reviews 
• Dashboard Review 
• Lots of Events November December 
• Membership is at 166 
• Budget Priorities survey 

PRINCIPAL WATTERS UPDATE

• Whittier will benefit from Bex and a grant from the state when we get a new roof
• School wide celebration 11/22 
• Conferences 

TEAM AND CHAIR UPDATES

 EDI: 

• Inclusion and belonging 
• Creating opportunities for people in marginalized communities to be heard and seen 

Events: 

• Caregiver Happy Hours report (Meg P)
• Wildcats Ice Skate (Bonnie) 52 people registered (so far less than last year)
• Friday April 25th Mariners vs Marlins 
• Book Fair and Winter Performance grades 3,4,5 (Anjean) in partnership with Phinney Books 12/5

Treasurer Report:

• October Financials 
• Income: Annual Give October, Fall Festival 
• Biggest expense: $20,000 (⅓ payment) to Math Agency 

Hospitality: 

• Awesome ice cream bar for teachers on 10/17! 
• Mexican taco bar by 4th grade families on 11/20! 
• Planning a “gift of time” for teachers in December 
• Any Rosellini’s connections for discount/gift cards? (or other nearby places- met market?). 
• Will be planning spring events; please share any fun ideas if you have them.

Financial Review Committee results summary (Elan) 

• Happens every year 
• Accountability 
• Satisfies insurance requirements 
• No unusual findings 
• Impressed with accomplishments with a small budget – for example funding specialists, nurse hours, etc. Smart decisions such as no longer carrying inventory for hoodies (not having to manage sales tax collection) 
• Bumps in the road mostly administrative (for example last year’s budget wasn’t available), google drive posed challenges with permissions and navigating a directory – this may have been solved by getting together earlier in the summer. 
• Thanks to all the committee members 

VP: 

• Reflections – no submissions yet (need to get the word out to more parents) Theme is: Accepting Imperfections 

Nominating Committee: 

• Need volunteers, will be voting tonight on initial members 

Outreach: 

• Helping Hands Drive details 11/20 – 12/13 (paypal in by 12/12) – grab a mitten on your way to conferences 
• Helping Hands assistant volunteer 

Fundraising: Annual Give summary (Ashley Schiavone) 

• Closing out annual give $122,839 (89% of goal) 
• CatShark Delivery Service 
• 73% participation 

Fall Carnival (Jared) 

• John Shaw, Dunca, Lana
• Big success, getting the community together 300 – 350 students 
• Met budget of $1500 for expenses (costs offset by concessions sales) 
• 52 volunteers, including siblings and highschoolers 
• 16 activities and games 
• 2 Food trucks, beverages and cotton candy 
• 2 hrs instead of 2 hrs 30 min years past 
• 25 families used vouchers to enjoy event without barriers 
• Make popcorn 1.5 hrs ahead of time next year 
• Volunteer requests for January-March activities 

Advocacy: 

• WSTPA Legislative Assembly update 
• Seattle Rezone update 
• Legislation is going to be huge this year 

Secretary: 

• AIM Insurance Renewal 
• Our policy, which renews annually, expires 11/30 and will be $485 assuming there are no changes. 
• PDFs are in the Secretary’s shared folder: AIM Insurance Summary and AIM Insurance Expiration Notice 
• Recommendation would be to renew the policy as-is unless anyone on the board has reason to propose increased limits in any of the categories. For background, last year we added the media liability policy. 
• Emily can pay/renew by logging into our online account and then will submit a reimbursement form to Michelle. 
• Once we have the updated insurance certificate, we will need to review to confirm SPS is listed as an additional insured for building rentals, and then 
• upload the updated certificate to the Master Library reservation system. 

Communications: 

• PTA Comms Activity 9/02 – 11/15 
• 25 activities / events / topics 
• 110+ promotions 
• 3 Primary Channels: Wildchat, Konstella, Take Home Tuesday 
• Room Rep support and partnership with Cindy (Community Update) 
• Average 5 promotions per event 
• Meetings/Smaller Events: Avg 3 
• Community Events: Avg 8 
• Max: 17+ for Annual Give 
• School Days without Wildchat or Konstella Emails to Families: 22 

Programs: 

• Winter program line-up 
• Coordinator help for our Winter Session (1/27 – 3/28)
• Duties: 
  • Unlocking classrooms 
  • Helping with attendance and pick-up 
  • On-call to support instructors, if needed 
  • Mainly hang out in the school building and read a book, catch-up on work, or just enjoy some quiet time 
  • The Program team will help you complete an additional background check. You will also receive a scholarship to enroll your student(s) in one of our winter programs 
• Volunteer slots 
• Monday – 2:10 – 3:30 
• Tuesday – 2:10 – 4:00 
• Thursday – 2:10 – 3:30

VOTING FOR PTA MEMBERS

• Nominating Committee Sarah, Kathleen, Renee 
  • Meg Piets Motioned 
  • Ashley Schiavone Seconded 
  • Approved 
• October Meeting Minutes 
  • Kathleen D Motioned 
  • Mike Seconded 
  • Approved 
• Board: Financial Review Results 
  • Anika Motioned 
  • Board member Seconded 
  • Approved

Meeting Adjourned 8:36 pm