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PTA Meeting Agenda (10/8/2024)

AGENDA

7:00pm

  • Welcome and Call to Order
  • Belonging Practice

7:15pm – “The More You Know” Panel + Q&A with Principal Watters, Ms. Lauren, Mr. Collin, and More

Learn tips and best practices for communicating with school staff in support of students. To include everything from who to include, what to expect for response time, what’s appropriate to share with a teacher and how best to advocate for the needs of your student. We will also touch on smart devices (watches, phones, drones, etc).

7:40pm – President Updates

  • Dashboard Review
  • Standing Rules
  • Math Agency update
  • Well-Resourced Schools Update & Advocacy Opportunities
  • Book Fair update
  • Annual Give party check-in/opportunity
  • 10/1 Work Session results + 11/5 poll

7:50pm – Principal Watters Updates 

8:00pm – Team and Chair Updates

  • Fundraising
    • Progress so-far
    • Campaign extended to 10/14
    • Class-specific messaging planned next
  • EDI
    • Launched EDI and B survey to PTA volunteers
    • ‘24-25 family education and engagement opportunities in development
  • Programs
    • Programs started this week (M, T, Th)
    • Strong 3rd-5th grade enrollment
    • Low K-2nd enrollment (added K to boost enrollment)
    • Volunteer needed – Th 2:15 – 3:30pm
  • Fall Carnival (10/25 from 5-7pm)
    • Return to “Carnival” name
    • Sign-up to Volunteer and to donate a dessert
    • Pre-purchasing tickets
    • PTA Membership table volunteers
  • Advocacy
    • Lots of good information on the Advocacy webpage of our PTA website on Well Resourced Schools (thanks, Kate!)
    • Jon will be attending the WSTPA Legislative Assembly at the end of October. At the 10/8 meeting he’ll update the PTA on the state PTA’s legislative agenda
  • Communications
    • Weekly Wildchats are in effect! Quick, easy to digest information allowing us to proactively communicate and rely less on constant Konstella blasts.
    • Weekly format allows content to run multiple times and can be updated with more relevant info as we get closer.
    • Please submit publish-ready content and images using the Submission Form 10 days in advance.
    • Content Submission hints:
      • Links for graphics please!
      • Scannable format is better than text heavy (brief or bulleted): Quick, engaging intro, bulleted details, fun graphic!
      • Want to change your graphic? Send me an updated link in the submission form. Easy!
      • Want to update your verbiage? Send me a quick update in the submission Form. No problem!
  • Secretary
    • Insurance Policy Renewal
    • September meeting minutes
  • Yearbook – send photos of events and activities to yearbook@whittierptaseattle.org!
  • Volunteer
    • Visit “Volunteers” on the PTA website for open positions
    • Volunteer database has been built for direct solicitation
    • Volunteer retention and attraction strategy in-progress
  • Treasurer
  • Room Reps – communication
  • VP/Reflections Art Contest Chair
  • Spring Fling
    • Seeking Committee members
    • Seeking nautical-themed event name ideas for Spring Fling 2025! Please Email your ideas!

8:20pm – Kudos & Thank Yous

  • Kathleen & Jess – September Staff Appreciation
  • Laura – Student Directory data entry!
  • Sara – All Room Rep positions filled, Room Rep welcome and training
  • Laura and Jenn – Programs Coordination
  • Meg H. – Weekly Wildchats (amazing!), Comms planning, Comms execution
  • Meg P. – Caregiver Happy Hour planning!
  • Anjean – Membership gains!
  • Jared & the Fall Carnival Committee – Excellent planning and comms!
  • Emily – Successful morning coffee!
  • Ashley & Jess – 72% to goal! Great feedback on incentives!! Great work on the extension!
  • Angie – Fall Carnival Logo
  • Kristin – Volunteer sign-ups, database, and attraction/retention strategy
  • Megan – Website updates!
  • Michelle – Reimbursement form, signer on-boarding, invoice processing, and more!
  • Financial Review committee’s hard review and work!
  • Renee – Reflections Art Contest planning and comms

8:25pm – Voting

8:30pm – Adjourn

(POST-MEETING GATHERING AT PHINNEY STATION)

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