PTA Meeting Minutes: 8/23/23

Whittier PTA Board Meeting
August 23, 2023
6:30pm @ Courtney Sievers Home

BOARD MEMBERS IN ATTENDANCE

• Renee Hartnett – Co-President
• Courtney Sievers – Co-President
• Jess Templeton – Vice President
• Michelle Nemeth – Treasurer
• Melissa Ivancevich – Co-Secretary
• Kiana Swearingen – Equity, Diversity & Inclusion Chair
• Leah Lansberry Austin – Volunteer Chair (Combine with Membership)
• Anjean Vanden Bosch – Volunteer Chair (Combine with Membership)
• Emily Schweiger – Family and Community Engagement – Outreach Chair
• Laura Zingg, Jen Foreman – Programs Chair
• Leah Lansberry Austin, Anjean Vanden Bosch – Membership Chair (Combine with Volunteer)
• Emily Grosse – Hospitality Co-Chairs
• Members at Large – N/A

NON-BOARD MEMBERS IN ATTENDANCE

• David Peabody – Move-a-thon
• Laura Zingg – Student Directory
• Jess Twarzik, – Fall Festival Chair (shared with Melissa Ivancevich and Laura Zingg)
• Sara Lukas – Room Parent Coordinator

COMMUNITY MEMBERS IN ATTENDANCE – N/A

Meeting Called to Order / Land Acknowledgment at 6:36 PM

INTRODUCTIONS & GOALS

• Around the group introductions and sharing of goals for the year

PRESIDENT UPDATES

• Appreciations for summertime work:
  • Financial Review Team – Michelle Nemeth, Tyler, Emily Robertson, Jeannie, Megan
  • Kindergarten t-shirts – Emily Schweiger
  • Popsicle Playdates – Jess Twardzik, Sara Lukas, Emily Schweiger
  • Back to Business – Julie Osborn, Lana
• President’s goals
  • Monthly meetings
    • Fun, efficient, and accessible
    • Planned meeting format: 1 hour – handle business first half, time with Cindy
      second half
      • Discussion on how to how more involvement from PTA members/public
        not on the board
    • Meeting prep:
      • President’s will send the agenda the Tuesday prior to the next meeting
      • Ask for board to send updates to the Presidents by the Friday before the next
        meeting
      • President’s will send pre-read materials the day before, ask the board to
        pre-read prior to the meeting
      • Theme for the year – year to shine/shine bright
      • Working Agreements (see agenda for details)
      • Intent to kick off annual give at the Open House on 9/14

PROGRAMS UPDATE

• All programs lined up for the fall – will start in October
• Working with comms to get message out

TREASURER UPDATE

• Balance update: $242,000 in bank account
• Annual give ask will be $80k (~$227/child)
• Move-a-thon goal is $15k
• Spring Fling goal will be $60k
• Should establish long-term financial goals

NOM COM UPDATE: N/A

EVENTS CHAIR: N/A

OUTREACH CHAIR

• Grade Level Mixers – likely the week of 9/18, likely will be at Chuck’s Hop Shop
• A grade level each night

FINAL WORD FROM THE PRESIDENT: N/A

Meeting Adjourned 8:11 pm