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Agenda

Public-facing Meeting Agendas

PTA Meeting Agenda (11/12/2024)

Whittier PTA Monthly Meeting

Agenda

7-7:05pm – Transition from Community Meeting with Sarah Clark

7:05-7:15pm – Welcome

  • Call to Order
  • Belonging Practice

7:15-7:25pm – President Update

  • Goals and Meetings Reviews
  • Dashboard Review
  • Budget Priorities survey
  • Levy Overview

7:25-7:40pm – Principal Watters’ Report

7:40-8pm – Chair & Lead Updates

  • VP:
    • Nominating Committee
    • Reflections
  • Fundraising: Annual Give summary
  • Hospitality:
    • Awesome ice cream bar for teachers on 10/17!
    • Mexican dinner by 4th grade families on 11/20!
    • Planning a “gift of time” for teachers in December
      • Any Rosellini’s connections for discount/gift cards? (or other nearby places- met market?).
      • Will be planning spring events; please share any fun ideas if you have them.
  • Financial Review Committee results summary
  • Treasurer Report
  • Events:
  • Volunteers (all open positions):
  • Advocacy:
    • WSTPA Legislative Assembly update
    • Seattle Rezone update
  • Secretary:
    • Insurance Renewal
    • October meeting minutes
  • Communications:
    • PTA Comms Activity 9/02 – 11/15
      • 25 activities / events / topics
      • 110+ promotions
      • 3 Primary Channels: Wildchat, Konstella, Take Home Tuesday
      • + Room Rep support and partnership with Cindy (Community Update)
      • Average 5 promotions per event
        • Meetings/Smaller Events: Avg 3
        • Community Events: Avg 8
        • Max: 17+ for Annual Give
      • School Days without Wildchat or Konstella Emails to Families: 22
  • Programs:
    • Winter program line-up
    • Coordinator help for our Winter Session (1/27 – 3/28)
      • Duties:
        • Unlocking classrooms
        • Helping with attendance and pick-up
        • On-call to support instructors, if needed
        • Mainly hang out in the school building and read a book, catch-up on work, or just enjoy some quiet time
      • The Program team will help you complete an additional background check. You will also receive a scholarship to enroll your student(s) in one of our winter programs
      • Volunteer slots
        • Monday – 2:10 – 3:30
        • Tuesday – 2:10 – 4:00
        • Thursday – 2:10 – 3:30
  • Outreach:
    • Helping Hands Drive details
    • Helping Hands assistant volunteer

8-8:05pm – Voting

8:05-8:10pm – Kudos & Thank Yous

8:10-8:20pm – Work Session Updates

8:20-8:30pm – Open Floor for Community

8:30pm – Adjourn

Post-Meeting Gathering at Phinney Station

Resources

PTA Meeting Agenda (10/8/2024)

AGENDA

7:00pm

  • Welcome and Call to Order
  • Belonging Practice

7:15pm – “The More You Know” Panel + Q&A with Principal Watters, Ms. Lauren, Mr. Collin, and More

Learn tips and best practices for communicating with school staff in support of students. To include everything from who to include, what to expect for response time, what’s appropriate to share with a teacher and how best to advocate for the needs of your student. We will also touch on smart devices (watches, phones, drones, etc).

7:40pm – President Updates

  • Dashboard Review
  • Standing Rules
  • Math Agency update
  • Well-Resourced Schools Update & Advocacy Opportunities
  • Book Fair update
  • Annual Give party check-in/opportunity
  • 10/1 Work Session results + 11/5 poll

7:50pm – Principal Watters Updates 

8:00pm – Team and Chair Updates

  • Fundraising
    • Progress so-far
    • Campaign extended to 10/14
    • Class-specific messaging planned next
  • EDI
    • Launched EDI and B survey to PTA volunteers
    • ‘24-25 family education and engagement opportunities in development
  • Programs
    • Programs started this week (M, T, Th)
    • Strong 3rd-5th grade enrollment
    • Low K-2nd enrollment (added K to boost enrollment)
    • Volunteer needed – Th 2:15 – 3:30pm
  • Fall Carnival (10/25 from 5-7pm)
    • Return to “Carnival” name
    • Sign-up to Volunteer and to donate a dessert
    • Pre-purchasing tickets
    • PTA Membership table volunteers
  • Advocacy
    • Lots of good information on the Advocacy webpage of our PTA website on Well Resourced Schools (thanks, Kate!)
    • Jon will be attending the WSTPA Legislative Assembly at the end of October. At the 10/8 meeting he’ll update the PTA on the state PTA’s legislative agenda
  • Communications
    • Weekly Wildchats are in effect! Quick, easy to digest information allowing us to proactively communicate and rely less on constant Konstella blasts.
    • Weekly format allows content to run multiple times and can be updated with more relevant info as we get closer.
    • Please submit publish-ready content and images using the Submission Form 10 days in advance.
    • Content Submission hints:
      • Links for graphics please!
      • Scannable format is better than text heavy (brief or bulleted): Quick, engaging intro, bulleted details, fun graphic!
      • Want to change your graphic? Send me an updated link in the submission form. Easy!
      • Want to update your verbiage? Send me a quick update in the submission Form. No problem!
  • Secretary
    • Insurance Policy Renewal
    • September meeting minutes
  • Yearbook – send photos of events and activities to yearbook@whittierptaseattle.org!
  • Volunteer
    • Visit “Volunteers” on the PTA website for open positions
    • Volunteer database has been built for direct solicitation
    • Volunteer retention and attraction strategy in-progress
  • Treasurer
  • Room Reps – communication
  • VP/Reflections Art Contest Chair
  • Spring Fling
    • Seeking Committee members
    • Seeking nautical-themed event name ideas for Spring Fling 2025! Please Email your ideas!

8:20pm – Kudos & Thank Yous

  • Kathleen & Jess – September Staff Appreciation
  • Laura – Student Directory data entry!
  • Sara – All Room Rep positions filled, Room Rep welcome and training
  • Laura and Jenn – Programs Coordination
  • Meg H. – Weekly Wildchats (amazing!), Comms planning, Comms execution
  • Meg P. – Caregiver Happy Hour planning!
  • Anjean – Membership gains!
  • Jared & the Fall Carnival Committee – Excellent planning and comms!
  • Emily – Successful morning coffee!
  • Ashley & Jess – 72% to goal! Great feedback on incentives!! Great work on the extension!
  • Angie – Fall Carnival Logo
  • Kristin – Volunteer sign-ups, database, and attraction/retention strategy
  • Megan – Website updates!
  • Michelle – Reimbursement form, signer on-boarding, invoice processing, and more!
  • Financial Review committee’s hard review and work!
  • Renee – Reflections Art Contest planning and comms

8:25pm – Voting

8:30pm – Adjourn

(POST-MEETING GATHERING AT PHINNEY STATION)

RESOURCES

PTA Meeting Agenda (9/10/24)

  • September 10, 2024
  • Whittier Library & Zoom (passcode: wildcats)
  • 7:30pm (time changed due to Presidential Debate)

Agenda

7:30pm

  • Welcome and Call to Order
  • Board & Member Introductions

7:45pm – President Updates

7:55pm – Team and Chair Updates

  • Dashboard Review 
  • Chair Updates
    • Membership:
      • Dues Transfer Process
      • Reminder: PTA Board Members complete membership
      • More members this year vs. last year at this time!
    • Hospitality report on pre-school start activities and upcoming (tears and cheers, curriculum night staff dinner, 5th grade staff appreciation sign-up)
    • Room Rep Coordinator:
      • 4 Room Reps signed up so far! 
      • Training & Get Together scheduled for 9/17
    • Yearbook:
      • Process is in progress for submitting photos for the Yearbook throughout the year. More to come!
      • Principal Watters is exploring starting a Photography Club (with photos possibly used in the Yearbook)
    • Communications
      • Support family participation in Whittier and PTA activities by providing relevant information through accessible channels at a sustainable frequency.
        • Monday: (Community Update – Watters)
        • Tuesday: Take Home Tuesday – PTA Channel / (Infrequent Konstella)
        • Wednesday: WildChat – PTA Channel
        • Thursday: Konstella – PTA Channel
        • Friday: (Teacher Weekly Newsletters)
      • Submit all requests through the Submission Form 10 days in advance
      • Plan Your Communications
      •  Meg Traveling 9/9 – 9/13; first Wildchat will be 9/18 or 9/25
    • Fundraising – Annual Give update
    • Programs
      • We’re adding a Lego robotics club to our fall lineup for grades 4-5!
      • View all fall programs here: https://bit.ly/whittier-after-school-programs
      • Registration opens 9/23
      • Clubs begin week of 10/7
      • Clubs conclude 12/9
      • Various promos going out over the coming weeks (thank you, Meg!)
    • Events
      • Grade Level Happy Hours:
        • Two grades per evening.
        • Tuesdays at Chuck’s Oct 8th/15th/22nd
      • Kraken Ice Skating: Tuesday Nov 26th – Bonnie chairing again & already locking details & deposit with arena.

8:05pm – Kudos & Thank Yous

  • Brie and Leah – Back to Business Chairs
  • Ashley and Jess – Annual Give Kickoff
  • Laura and Jennifer – Programs Planning and flyers
  • Emily – Popsicle Playdates, Kinder Pizza and Shirts
  • Campus Clean-up Volunteers
  • Back to Business Volunteers
  • Staff Lounge Restock Donors
  • Kathleen and Jess – Staff Lounge, Staff Welcome Treats and Gifts, Kinder Tears & Cheers
  • Anika – Back to Business Info Copyediting
  • John – transition and Google Accounts support
  • Angie – incredible visual design!
  • Laura – Student Directory planning and flyers
  • Megan – Website updates
  • Anjean – Great early membership push!
  • Sara – Great drive for Room Reps!
  • Meg – Working with Bonnie over the summer for Ice Skating, Grade-level Happy Hours

8:15pm – Voting

  • Approval of Executive Committee Addition
  • (Executive Committee) Approval of Board of Directors
  • Approval of May and June 2024 Meeting Minutes

8:20pm – Work Session Round Up

  • Objective, Current Results to Review 
  • Use and Next Steps (Please add to it before 9/29!)

8:30pm – Principal Watters Update

8:45pm – Conversation: EDI & Belonging

9pm – Adjourn

Resources