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Public-facing Meeting Agendas

Whittier PTA Monthly Meeting Agenda (5/13/25)

Whittier PTA Monthly Meeting

Agenda

7-7:05pm – Welcome & Call To Order

  • Call to Order
  • Table & Zoom Chat Informal Introductions

7:05-7:20pm – President Update

  • Goals and Meetings Review
  • Dashboard Review
  • Board of Directors Vote and Work Session Updates
  • Secret Celebration Update
  • STEAM Lab Update
  • School Board Director election update
  • Upcoming Meetings & Summer Opportunities

7:20-7:40pm – Principal Watters’ Report

7:40-8:15pm – Chair & Lead Updates

  • Treasurer:
  • VP:
    • 2025-2026 Proposed Exec Board Slate
      • President: Kate Scher
      • Vice President: Anika Anand
      • Treasurer: OPEN
      • Secretaries: Brian Wold & Mary Ann Rozance
      • Communications: OPEN
    • 2025-2026 In-Progress Board and Non-Board Slate
  • Spring Fling:
    • Venue change: Sunset Hill Community Hall
    • Time change: 6-9pm
    • Food change: Charcuterie, Crudite, and Pizza
    • Music: DJ Pool Party is spinning an all-vinyl yacht rock set
    • Tickets: About 40 tickets left!
    • Activities: Music, dancing, Golden Ticket, photo booth
    • Auction
  • Secretary: April Meeting Minutes
  • Hospitality
    • April Kindercat-1st Grade report
    • May Staff Appreciation Week report
    • 5th Grade promotion plan
  • Events:
    • Mariner’s report
  • Volunteers (all open positions)
    • Spring Fling Day-of Help (68 volunteers): We need volunteers to make Spring Fling happen on 5/31! Most shifts are 1-1.5 hours long and still allow lots of time to enjoy the event. Learn more and sign-up >>
    • Pule’s Secret 25th Day-of Help (29 volunteers): We are seeking volunteers to help us make this awesome event happen! Most shifts are 1-hour long. Alumni student and family volunteers are welcome! Learn more and sign-up >>
    • Embroidery Volunteer (1): We are seeking one volunteer to help us embroider three graphics onto a button down shirt as a gift for Mr. Pule! Reach out if you’re interested and want to learn more >>
    • Popsicle Czar (1): We need one volunteer to help us coordinate popsicles for two events (Pule’s Secret 25th on 6/6 and Field Day on 6/13). This volunteer will buy popsicles (reimbursed by Whittier PTA), work with Whittier to store them, coordinate/borrow coolers, and, day-of, buy ice and fill coolers with popsicles for other volunteers to pass out. To learn more, contact: president@whittierptaseattle.org.
    • Whittier Work Party Volunteers (15): Join a crew of volunteers to help our Whittier staff! On 6/7 from 9am-12pm, help us prepare classroom spaces for teachers to move into next year. Please bring gloves, cleaning products, and rags to help make the work as fast as possible. Learn more and sign-up >>
    • Whittier STEAM Lab Program Team (5+): Are you excited about shaping a brand-new educational space? Whittier Elementary and the Whittier PTA are looking for community members to join a STEAM Lab task force this summer! This group of leaders will collaborate on designing the new STEAM Lab space, plan how teachers and volunteers will use it, and help prepare the space and program for launch. Volunteers will attend a kickoff meeting in May, meet periodically over the summer, and participate in hands-on work sessions in late August and early September. No science background is required—just a passion for creating a valuable resource for the Wildcat community! To learn more, contact: president@whittierptaseattle.org.
    • Whittier STEAM Lab Experience Volunteers (6-12): Do you enjoy brainstorming creative ideas and helping shape educational experiences? Whittier Elementary and the Whittier PTA are seeking community volunteers to help develop a yearlong set of science-focused activities—including demonstrations, invention projects, and games—that will support classroom instruction and engage K–5 students in hands-on learning. Volunteers will work independently and remotely from mid-May through June 2025 to design these activities, with opportunities in early September to finalize plans and collaborate with fellow community members who will bring the ideas to life in the school’s new STEAM Lab. No teaching or science background is needed—we’ll support you every step of the way! To learn more, contact: president@whittierptaseattle.org.
  • Communications: Reminder for remaining comms for the year
  • After School Programs update
  • Outreach
    • KinderCat Welcome (6/11)
    • Popsicle Playdates
  • Support: Transition instructions

8:15-8:25pm – Voting

8:25-8:30pm – Kudos & Thank Yous

8:30pm – Adjourn

Post-Meeting Gathering at Phinney Station

Resources

PTA Meeting Agenda (4/8/25)

Whittier PTA Monthly Meeting

Agenda

7-7:05pm – Welcome & Call To Order

  • Call to Order
  • Table & Zoom Chat Informal Introductions

7:05-7:20pm – President Update

  • Goals and Meetings Review
  • Dashboard Review
  • Budget Update
  • Secret Celebration Update
  • Work Session Update
  • Math Academy Update
  • District update
  • Upcoming Meetings

7:20-7:40pm – Principal Watters’ Report

7:40-8:00pm – Chair & Lead Updates

  • Membership: Dues Increase recommendation
  • Move-a-thon: Post-event report
  • Spring Fling:
    • Ticket sales update
    • Staff experiences update
    • Hosted party update
    • Entertainment update
    • Volunteer update
  • VP:
    • Nominating Committee update
    • Spirit Gear update
  • Hospitality
    • March “Gift of Time” report
    • April Kindercat plan
    • May Staff Appreciation Week plan
  • Treasurer:
    • March report
    • Budget Committee update (4/21 at 5pm)
  • Events:
    • Family Dance & Game Night report
    • Mariner’s update
    • Caregiver happy hour update
  • Volunteers (all open positions)
  • Advocacy: Legislative session update
  • Communications: Reminder for remaining comms for the year
  • After School Programs: Spring enrollment update
  • EDI: Drag Queen Bingo & Storytime report

8:00-8:05pm – Voting

8:05-8:20pm – Belonging Practice

8:20-8:25pm – Kudos & Thank Yous

8:25-8:30pm – Open Floor for Community

8:30pm – Adjourn

Post-Meeting Gathering at Phinney Station

Resources

PTA Meeting Agenda: 3/11/25

Whittier PTA Monthly Meeting

Agenda

7-7:05pm – Welcome & Call To Order

  • Call to Order
  • Table & Zoom Chat Informal Introductions

7:15-7:25pm – President Update

7:25-7:30pm – Voting

7:30-7:45pm – Principal Watters’ Report

7:45-8:05pm – Chair & Lead Updates

  • Membership: Dues Increase
    • Members of the WA State PTA voting body during the 2024 National PTA Virtual Convention adopted a $1 increase to the National PTA dues rate. The new National PTA dues rate of $3.25 will go into effect on July 1, 2025. This includes any membership sold for FY2026 before July 1, 2025.
    • For all PTA memberships sold starting in the membership year 2025-2026—which starts July 1, 2025—please collect dues based on the new National PTA dues rate of $3.25.
    • Local PTAs have two options regarding the $1.00 National PTA dues increase:
    • Keep your overall dues the same and incur a $1.00 loss per member to your local PTA or
    • Adjust your overall dues by $1.00 to prevent any revenue loss for your PTA. Washington State PTA recommends that your local PTA adjust your overall membership dues by $1.00 to prevent any revenue loss.
    • This change allows PTA to launch new initiatives and strengthen existing programs that empower families and communities. Together, we are creating lasting change and making a real difference!
  • Move-a-thon
    • $2,265 raised (11% of $20,000 goal) with 40 students signed up and 42 donations (71% of donations are opting to pay 7% fee)
    • Giveaway update
    • Timeline
  • Spring Fling
    • Classroom Bucket and Art Volunteers
    • Activities/Food/Drink Updates
    • Timeline
      • Ticket Sales
      • Hosted party (pre-event) Sales open
      • Auction Catalog opens
      • Website updates with event info/art
    • Other volunteer needs
  • VP: Nominating Committee
  • Hospitality
    • February Staff Appreciation Report (Bagel Bar)
    • March Staff Appreciation plan (Gift of Time; Sign-up to Volunteer)
  • Treasurer
    • February Report
    • Budget Committee Volunteers Needed!
  • Events:
    • Whittier Mariners game update (Fri April 25th) – Sold over 360 tickets!
    • Family Dance and Game Night update
    • Caregiver Happy Hour update
  • Volunteers (all open positions):
    • Family Dance & Game Night Day-of
      • Activities: Board Games (6-7pm), Gaga Ball x2 (6-7pm), Board Games x2 (7-8pm), Gaga Ball (7-8pm), Twister (7-8pm), Cookies x3 (7-8pm), Clean-up (8-8:30pm)
      • Cookies spots are all filled. Thank you!
    • Hospitality – Volunteers for Gift of Time (3/18-3/20)
    • Budget Committee volunteers
    • Spring Fling Class Art Volunteers (Keener, Mayo, Ogle need 2; 2nd volunteers available for DiTullio, Hansen, Baldi, Mr. Collin)
    • Spring Fling Class Bucket Volunteers (Keener, DiTullio, O’Rourke, Hansen, Shellenberger, Mayo, Parekh)
    • Spring Fling committee positions (Online Auction Coordinator, Live Event Coordinator)
    • Nominate yourself for next year’s PTA board!
  • Advocacy – WSPTA Advocacy Week + Legislative Update
  • Communications
  • After School Programs
    • Dates: 3/31 – 6/5
    • Spring Programs: Chess Wizards, Spanish, CraftLab, Musical, Gamer Group, Kong Academy, Dungeon Master Academy, Pop Rox Dance
    • Coordinator help!!
  • EDI

8:05-8:20pm – Belonging Practice

8:20-8:25pm – Kudos & Thank Yous

8:25-8:30pm – Open Floor for Community

8:30pm – Adjourn

Post-Meeting Gathering at Phinney Station

Resources

PTA Meeting Agenda (2/11/25)

Whittier PTA Monthly Meeting

Agenda

7-7:05pm – Welcome & Call To Order

  • Call to Order
  • Table & Zoom Chat Informal Introductions

7:15-7:25pm – President Update

  • Goals and Meetings Review
  • Dashboard Review
  • Budget updates
  • Investment Work Session update

7:25-7:40pm – Principal Watters’ Report

7:40-8pm – Chair & Lead Updates

  • Move-a-thon
    • Swag ideas/leads
    • Run location
  • Spring Fling:
    • Volunteer needs
    • Theme/Logo/Website update
    • Hosted Parties plan
    • Requests for help from other teams
  • VP:
    • Nominating Committee
    • Reflections
  • Hospitality
  • Treasurer
    • Report
    • Budget Committee
  • Events:
  • Volunteers (all open positions):
    • Winter After School Programs Assistant (1/27 – 3/28)
    • Family Dance & Game Night Co-Chairs (last call!)
    • Budget Committee members
    • Spring Fling committee positions
    • Nominate yourself for next year’s PTA board!
  • Advocacy – WSPTA Advocacy Week
  • Secretary: January Meeting Minutes
  • Communications: Thank you for submitting with notice through the Submission Form! Lots of quality messages getting out to families without a lot of churn – thank you!
  • Programs
    • Winter Program update: Off to a great start! Most clubs had strong enrollment. We had low enrollment in CraftLab and Bricks4Kids. We added Hip Hop dance for K-2.
    • Spring Program update:
      • Registration opens: 3/17 – 3/28
      • Programs start: 3/31
      • Programs end: 6/2
      • Skip dates:
        • 4/14 – 4/18 (spring break)
        • 5/26 (Memorial day)
      • Note: No break between winter and spring sessions
    • Coordinator help update: HUGE SHOUTOUT to our new volunteer Aisling McCarron who has been crushing it on Tuesday afternoons.
  • EDI
  • Community: Funding Proposal

8-8:15pm – Belonging Practice

8:15-8:20pm – Voting

8:15-8:20pm – Kudos & Thank Yous

8:20-8:30pm – Open Floor for Community

8:30pm – Adjourn

Post-Meeting Gathering at Phinney Station

Resources

PTA Meeting Agenda (1/14/2025)

Whittier PTA Monthly Meeting

Agenda

7-7:05pm – Welcome & Call To Order

  • Call to Order
  • Table & Zoom Chat Informal Introductions

7:15-7:25pm – President Update

  • Goals and Meetings Review
  • Dashboard Review
  • Budget Priorities survey results
  • Levy Overview
  • Advocacy Work Session update

7:25-7:40pm – Principal Watters’ Report

7:40-8pm – Chair & Lead Updates

  • VP:
    • Nominating Committee
    • Reflections
  • Hospitality
  • Treasurer Report
  • Events:
    • Wildcats Ice Skate Report (Bonnie)
    • Whittier Mariners game (Fri April 25th)
      • Tickets secure; should be announced/available this week!
    • Co-Chairs needed for Family Dance & Game Night (Thurs, March 20th)
    • Book Fair and Winter Performance Report (Anjean)
      • Book fair was a success!
      • Total raised at Book Fair: $6,865 (up from last year’s $6,019)
      • Waiting for Phinney Books total sales
      • Seeking feedback for next year’s planning
  • Volunteers (all open positions):
  • Advocacy
    • Reports: “What to Expect in the 2025 Legislative Session” and “2025 Legislative Session Preview: Legislator Panel”
    • Other Updates
  • Secretary: November meeting minutes
  • Communications
  • Programs
    • Winter Program update
    • Coordinator help update
  • Outreach: Helping Hands Report
  • EDI: Winter/Spring programs plan

8-8:15pm – Belonging Practice

8:15-8:20pm – Voting

8:15-8:20pm – Kudos & Thank Yous

8:20-8:30pm – Open Floor for Community

8:30pm – Adjourn

Post-Meeting Gathering at Phinney Station

Resources

PTA Meeting Agenda (11/12/2024)

Whittier PTA Monthly Meeting

Agenda

7-7:05pm – Transition from Community Meeting with Sarah Clark

7:05-7:15pm – Welcome

  • Call to Order
  • Belonging Practice

7:15-7:25pm – President Update

  • Goals and Meetings Reviews
  • Dashboard Review
  • Budget Priorities survey
  • Levy Overview

7:25-7:40pm – Principal Watters’ Report

7:40-8pm – Chair & Lead Updates

  • VP:
    • Nominating Committee
    • Reflections
  • Fundraising: Annual Give summary
  • Hospitality:
    • Awesome ice cream bar for teachers on 10/17!
    • Mexican dinner by 4th grade families on 11/20!
    • Planning a “gift of time” for teachers in December
      • Any Rosellini’s connections for discount/gift cards? (or other nearby places- met market?).
      • Will be planning spring events; please share any fun ideas if you have them.
  • Financial Review Committee results summary
  • Treasurer Report
  • Events:
  • Volunteers (all open positions):
  • Advocacy:
    • WSTPA Legislative Assembly update
    • Seattle Rezone update
  • Secretary:
    • Insurance Renewal
    • October meeting minutes
  • Communications:
    • PTA Comms Activity 9/02 – 11/15
      • 25 activities / events / topics
      • 110+ promotions
      • 3 Primary Channels: Wildchat, Konstella, Take Home Tuesday
      • + Room Rep support and partnership with Cindy (Community Update)
      • Average 5 promotions per event
        • Meetings/Smaller Events: Avg 3
        • Community Events: Avg 8
        • Max: 17+ for Annual Give
      • School Days without Wildchat or Konstella Emails to Families: 22
  • Programs:
    • Winter program line-up
    • Coordinator help for our Winter Session (1/27 – 3/28)
      • Duties:
        • Unlocking classrooms
        • Helping with attendance and pick-up
        • On-call to support instructors, if needed
        • Mainly hang out in the school building and read a book, catch-up on work, or just enjoy some quiet time
      • The Program team will help you complete an additional background check. You will also receive a scholarship to enroll your student(s) in one of our winter programs
      • Volunteer slots
        • Monday – 2:10 – 3:30
        • Tuesday – 2:10 – 4:00
        • Thursday – 2:10 – 3:30
  • Outreach:
    • Helping Hands Drive details
    • Helping Hands assistant volunteer

8-8:05pm – Voting

8:05-8:10pm – Kudos & Thank Yous

8:10-8:20pm – Work Session Updates

8:20-8:30pm – Open Floor for Community

8:30pm – Adjourn

Post-Meeting Gathering at Phinney Station

Resources

PTA Meeting Agenda (10/8/2024)

AGENDA

7:00pm

  • Welcome and Call to Order
  • Belonging Practice

7:15pm – “The More You Know” Panel + Q&A with Principal Watters, Ms. Lauren, Mr. Collin, and More

Learn tips and best practices for communicating with school staff in support of students. To include everything from who to include, what to expect for response time, what’s appropriate to share with a teacher and how best to advocate for the needs of your student. We will also touch on smart devices (watches, phones, drones, etc).

7:40pm – President Updates

  • Dashboard Review
  • Standing Rules
  • Math Agency update
  • Well-Resourced Schools Update & Advocacy Opportunities
  • Book Fair update
  • Annual Give party check-in/opportunity
  • 10/1 Work Session results + 11/5 poll

7:50pm – Principal Watters Updates 

8:00pm – Team and Chair Updates

  • Fundraising
    • Progress so-far
    • Campaign extended to 10/14
    • Class-specific messaging planned next
  • EDI
    • Launched EDI and B survey to PTA volunteers
    • ‘24-25 family education and engagement opportunities in development
  • Programs
    • Programs started this week (M, T, Th)
    • Strong 3rd-5th grade enrollment
    • Low K-2nd enrollment (added K to boost enrollment)
    • Volunteer needed – Th 2:15 – 3:30pm
  • Fall Carnival (10/25 from 5-7pm)
    • Return to “Carnival” name
    • Sign-up to Volunteer and to donate a dessert
    • Pre-purchasing tickets
    • PTA Membership table volunteers
  • Advocacy
    • Lots of good information on the Advocacy webpage of our PTA website on Well Resourced Schools (thanks, Kate!)
    • Jon will be attending the WSTPA Legislative Assembly at the end of October. At the 10/8 meeting he’ll update the PTA on the state PTA’s legislative agenda
  • Communications
    • Weekly Wildchats are in effect! Quick, easy to digest information allowing us to proactively communicate and rely less on constant Konstella blasts.
    • Weekly format allows content to run multiple times and can be updated with more relevant info as we get closer.
    • Please submit publish-ready content and images using the Submission Form 10 days in advance.
    • Content Submission hints:
      • Links for graphics please!
      • Scannable format is better than text heavy (brief or bulleted): Quick, engaging intro, bulleted details, fun graphic!
      • Want to change your graphic? Send me an updated link in the submission form. Easy!
      • Want to update your verbiage? Send me a quick update in the submission Form. No problem!
  • Secretary
    • Insurance Policy Renewal
    • September meeting minutes
  • Yearbook – send photos of events and activities to yearbook@whittierptaseattle.org!
  • Volunteer
    • Visit “Volunteers” on the PTA website for open positions
    • Volunteer database has been built for direct solicitation
    • Volunteer retention and attraction strategy in-progress
  • Treasurer
  • Room Reps – communication
  • VP/Reflections Art Contest Chair
  • Spring Fling
    • Seeking Committee members
    • Seeking nautical-themed event name ideas for Spring Fling 2025! Please Email your ideas!

8:20pm – Kudos & Thank Yous

  • Kathleen & Jess – September Staff Appreciation
  • Laura – Student Directory data entry!
  • Sara – All Room Rep positions filled, Room Rep welcome and training
  • Laura and Jenn – Programs Coordination
  • Meg H. – Weekly Wildchats (amazing!), Comms planning, Comms execution
  • Meg P. – Caregiver Happy Hour planning!
  • Anjean – Membership gains!
  • Jared & the Fall Carnival Committee – Excellent planning and comms!
  • Emily – Successful morning coffee!
  • Ashley & Jess – 72% to goal! Great feedback on incentives!! Great work on the extension!
  • Angie – Fall Carnival Logo
  • Kristin – Volunteer sign-ups, database, and attraction/retention strategy
  • Megan – Website updates!
  • Michelle – Reimbursement form, signer on-boarding, invoice processing, and more!
  • Financial Review committee’s hard review and work!
  • Renee – Reflections Art Contest planning and comms

8:25pm – Voting

8:30pm – Adjourn

(POST-MEETING GATHERING AT PHINNEY STATION)

RESOURCES

PTA Meeting Agenda (9/10/24)

  • September 10, 2024
  • Whittier Library & Zoom (passcode: wildcats)
  • 7:30pm (time changed due to Presidential Debate)

Agenda

7:30pm

  • Welcome and Call to Order
  • Board & Member Introductions

7:45pm – President Updates

7:55pm – Team and Chair Updates

  • Dashboard Review 
  • Chair Updates
    • Membership:
      • Dues Transfer Process
      • Reminder: PTA Board Members complete membership
      • More members this year vs. last year at this time!
    • Hospitality report on pre-school start activities and upcoming (tears and cheers, curriculum night staff dinner, 5th grade staff appreciation sign-up)
    • Room Rep Coordinator:
      • 4 Room Reps signed up so far! 
      • Training & Get Together scheduled for 9/17
    • Yearbook:
      • Process is in progress for submitting photos for the Yearbook throughout the year. More to come!
      • Principal Watters is exploring starting a Photography Club (with photos possibly used in the Yearbook)
    • Communications
      • Support family participation in Whittier and PTA activities by providing relevant information through accessible channels at a sustainable frequency.
        • Monday: (Community Update – Watters)
        • Tuesday: Take Home Tuesday – PTA Channel / (Infrequent Konstella)
        • Wednesday: WildChat – PTA Channel
        • Thursday: Konstella – PTA Channel
        • Friday: (Teacher Weekly Newsletters)
      • Submit all requests through the Submission Form 10 days in advance
      • Plan Your Communications
      •  Meg Traveling 9/9 – 9/13; first Wildchat will be 9/18 or 9/25
    • Fundraising – Annual Give update
    • Programs
      • We’re adding a Lego robotics club to our fall lineup for grades 4-5!
      • View all fall programs here: https://bit.ly/whittier-after-school-programs
      • Registration opens 9/23
      • Clubs begin week of 10/7
      • Clubs conclude 12/9
      • Various promos going out over the coming weeks (thank you, Meg!)
    • Events
      • Grade Level Happy Hours:
        • Two grades per evening.
        • Tuesdays at Chuck’s Oct 8th/15th/22nd
      • Kraken Ice Skating: Tuesday Nov 26th – Bonnie chairing again & already locking details & deposit with arena.

8:05pm – Kudos & Thank Yous

  • Brie and Leah – Back to Business Chairs
  • Ashley and Jess – Annual Give Kickoff
  • Laura and Jennifer – Programs Planning and flyers
  • Emily – Popsicle Playdates, Kinder Pizza and Shirts
  • Campus Clean-up Volunteers
  • Back to Business Volunteers
  • Staff Lounge Restock Donors
  • Kathleen and Jess – Staff Lounge, Staff Welcome Treats and Gifts, Kinder Tears & Cheers
  • Anika – Back to Business Info Copyediting
  • John – transition and Google Accounts support
  • Angie – incredible visual design!
  • Laura – Student Directory planning and flyers
  • Megan – Website updates
  • Anjean – Great early membership push!
  • Sara – Great drive for Room Reps!
  • Meg – Working with Bonnie over the summer for Ice Skating, Grade-level Happy Hours

8:15pm – Voting

  • Approval of Executive Committee Addition
  • (Executive Committee) Approval of Board of Directors
  • Approval of May and June 2024 Meeting Minutes

8:20pm – Work Session Round Up

  • Objective, Current Results to Review 
  • Use and Next Steps (Please add to it before 9/29!)

8:30pm – Principal Watters Update

8:45pm – Conversation: EDI & Belonging

9pm – Adjourn

Resources